Passed June 23, 2006 at the First Meeting of the Chapter
Revised June 13, 2007 at First AGM
Revised June 17, 2009 at AGM
1. NAME
1.1 The name of this Chapter shall be The Ontario Chapter of the Financial Management Institute of Canada (known hereafter as the “Chapter”), and shall be a chapter of The Financial Management Institute of Canada (“Institute”).
2. OBJECTIVES OF THE CHAPTER
2.1 The objectives of the Chapter are to:
(1) Improve financial management in the public sector and be a leading advocate and pre-eminent source in Ontario (excluding the National Capital Region), on sound financial management practices related to accountable, economical, efficient and effective management of public sector resources.
(2) Improve communications in the financial community across the public sector and with anyone who shares an interest in improved management of public sector resources.
(3) Organize and facilitate courses and conferences in financial management that would benefit the entire public sector.
(4) Strengthen ties and create synergies in the broader public sector and public sector between levels of government.
(5) Support an HR Strategy to attract qualified applicants, create higher profiles for financial professionals and the professional accounting and audit bodies.
(6) Influence and identify training opportunities and areas of cooperation in colleges, universities, professional bodies and other levels of Government and the Broader Public Sector.
(7) Develop and strengthen networking between levels of government and the broader public sector.
(8) Provide more visibility for the valuable contribution of the financial community.
(9) To actively facilitate and encourage the integration of the financial function with the broader management function in its promotion of a more professional and progressive financial community.
3. MEMBERSHIP
3.1 Membership in the Chapter and Institute is open to all persons interested in resource management of the public sector.
3.2 There shall be four (4) classes of membership:
(1) regular membership;
(2) honorary membership;
(3) student and retired membership; and
(4) corporate membership.
3.3 Regular members are those members who pay the appropriate annual individual membership fee. Regular members shall have voting privileges.
3.4 Honorary members are those members who are extended membership by the Board of Directors for the purpose of furthering the objectives of the Chapter and Institute and who are not required to pay the annual membership fee. Honorary members shall not have voting privileges.
3.5 Student or retired members are those individuals (in post-secondary educational institutions, in COOP assignments, etc.) whom the Chapter and Institute are trying to encourage to become members, or those who have been members, and are retired, but wish to stay involved and connected. Student or retired members shall have voting privileges.
3.6 Corporate members are representatives of organizations who pay the appropriate annual corporate membership fee in order to obtain the flexibility to send various employees to activities of the Chapter and Institute. The designated representatives of corporate members shall have the same rights and benefits as regular members.
3.7 The membership database and listings of the Chapter and Institute may be used only for the conduct of Chapter business.
4. MEMBERSHIP FEES
4.1 Membership fees for regular, student, retired and corporate members will consist of a national fee to be determined by the National Board of Directors and a chapter fee will be determined by the Chapter Board of Directors. Membership fees shall be ratified by members at the national annual general meeting for the national fee and by chapter members at the chapter annual general meeting for chapter fees.
4.2 Any member who fails to pay the membership fees within three (3) months of the end of his/her paid membership shall be suspended from membership in the Chapter and Institute.
4.3 The membership year shall be consistent with the fiscal year of the Chapter.
5. FISCAL YEAR
5.1 The fiscal year of the Chapter shall be July 01 to June 30.
6. CHAPTER RESPONSIBILITIES TO THE INSTITUTE
6.1 The Chapter shall provide a copy of the signed by-laws and any amendments to the National Office and must ensure that they are consistent and compatible with the national by-laws of the Institute.
6.2 The Chapter shall hold an annual general meeting of members, at which time it will elect a Chapter Board of Directors, present annual financial statements (audited, if gross annual revenue is $30,000 or more) and conduct any other business of the chapter.
6.3 The Chapter shall provide the National Office of the Institute with its approved by-laws, annual membership lists, financial statements and other requested information within prescribed reporting time frames. Year-end financial statements are to be forwarded to the National Office within ninety (90) days of fiscal year end.
7. BOARD OF DIRECTORS
7.1 The property and business of the Chapter shall be managed by a Board of Directors, all of who must be members of the Institute and the Chapter.
7.2 The fourteen (14) Directors shall be elected to the following positions and assume the duties of their respective position:
(1) President
(2) Vice-President
(3) Past President (not an elected position, see section 7.4)
(4) Secretary
(5) Treasurer
(6) Director, Liaison, Federal Government
(7) Director, Liaison, Provincial Government
(8) Director, Liaison, Municipalities
(9) Director, Liaison, Broader Public Sector
(10) Director, Professional Development
(11) Director, Marketing and Communications and Email Newsletter
(12) Director, Regional Development
(13) Director at Large
(14) Director at Large
7.3 Directors shall not receive any remuneration for their services as Directors. Within the framework of policy set by the Board of Directors, reasonable expenses may be reimbursed for their attendance at regular and special meetings of the Board of Directors and for the expenses incurred in the performance of their duties, with the approval of the President or Vice-President.
7.4 The position of past president will be held by the immediate past serving president of the organization, and is not an elected position. The past president has full voting rights at all board meetings and executive meetings. In the event that a past president resigns from the position, a previous president may fill the position on an interim basis, until the current president is replaced and becomes the new past president.
8. ELECTION / DISMISSAL OF DIRECTORS
8.1 At the annual general meeting, a Nominating Committee of three members of the Chapter who are not officers of the Chapter shall be elected by the Chapter. It shall be the duty of this committee to nominate candidates for the offices to be filled at the next annual meeting. The Nominating Committee shall report in writing to the membership two months before the annual general meeting. At the elections at the annual meeting, additional nominations from the floor shall be permitted.
8.2 The term of a Director shall be 1 year or until a successor shall be elected.
8.3 The Board of Directors may act to fill any vacancy on the Board of Directors. Any person so appointed shall hold office until the next annual general meeting of members.
8.4 Any Director can be removed from office upon a resolution approved by two-thirds (2/3) of the members of the Board of Directors.
9. DUTIES OF CHAPTER DIRECTORS
9.1 The following paragraphs broadly define the duties of all Directors. Detailed roles and responsibilities of each Director shall be described in an appendix to these by-laws. The Board of Directors may review and approve changes to this appendix without seeking the approval of members at a general meeting.
9.2 The President shall preside at all general meetings of the membership, the Board of Directors and the Executive Committee of the Chapter. The President shall represent the Chapter in all matters, unless otherwise delegated. The President shall provide leadership and direction to the Board of Directors and the Executive Committee and promote the best interests of the Institute at all times. The President will communicate with and meet all requirements of the Institute.
9.3 The Vice-President shall, in the absence or disability of the President, perform the duties and exercise the powers of the President. The Vice-President shall also oversee/coordinate the activities of the four (4) Directors, Liaison.
9.4 The Secretary shall oversee the preparation of the agenda for meetings and of the minutes of all meetings of the Chapter. The Secretary shall give notice of meetings to Directors and members as called for in these by-laws. He/she shall be the custodian of the official papers, records, correspondence and contracts of the Institute.
9.5 The Treasurer shall have responsibility for the general financial activities of the Chapter, including all banking matters. He/she shall develop in a timely manner an annual operating budget for consideration and approval by the Board of Directors. He/she shall keep full and accurate accounts of the assets, liabilities, receipts and disbursements of the Institute, and shall render to the Executive Committee, the Board of Directors and members an accounting of all transactions of the Institute and a statement of financial position.
9.6 The immediate Past President shall ensure the transfer of corporate memory to the new President and Vice-President, and provide advice to the Board of Directors. The Past President shall be responsible for the ongoing review and update of corporate policies of the Institute.
9.7 The Directors, Liaison shall maintain ongoing contact with all members and contacts within their sector of responsibility (see Appendix B). They shall represent the interests of sectors; facilitate the sharing of information, and recommend programs that would support their sectors.
9.8 The Director of the Professional Development shall be responsible for the planning, organization and conduct of Professional Development sessions.
9.9 The Director, Marketing and Communications shall coordinate all efforts to obtain revenues from sponsorships, exhibitors and advertisers. The Director, Marketing and Communications shall oversee the development, maintenance and availability of communications materials (i.e. banners, brochures, promotional items, etc.) and of the web site and shall be responsible for all aspects of the production of the Chapter Email Newsletter.
9.10 The Director, Regional Development shall establish and maintain communication with all members and interested participants outside the GTA, organizing webcasting of PD day events, arranging for speakers for PD day events from regions, arranging for offsite locations to host webcasts in the regions, and identifying new opportunities to strengthen ties with regions as part of the chapters mandate to be a province wide organization (excluding the capital chapter region).
9.11 A Director at Large provides leadership, assistance and support for the on-going work of the Board of Directors. They are eligible to participate in all board committees, and may be asked to lead other initiatives as agreed upon by the board.
10. EXECUTIVE COMMITTEE
10.1 The Executive Committee of the Chapter shall consist of the following:
(1) President
(2) Vice-President
(3) Past President
(4) Secretary
(5) Treasurer
(6) Director, Marketing and Communications
(7) Director, Professional Development
10.2 Subject to the direction and authorization of the Board of Directors, the Executive Committee is accountable to the Board of Directors and exists to support the mandate, vision and objectives of the Institute and this Chapter. The Executive Committee shall exercise general supervision and control of day-to-day administration and operation of the business and affairs of the Chapter.
10.3 The Executive Committee may appoint within prior-approved budget restrictions, such agents and engage such employees as it deems necessary from time to time, and such persons shall have such authority and shall perform such duties as shall be prescribed by the Executive Committee at the time of such appointment.
10.4 All employment or professional service contracts will be signed by the President and one (1) other member of the Executive Committee. These contracts will be tabled at a meeting of the Executive Committee and could be made available to other members of the Board of Directors upon request.
11. MEETINGS OF MEMBERS
11.1 The annual or other general meeting of the Chapter shall be held at such time and place as the Executive Committee may, from time to time, determine. An annual general meeting must be held in each calendar year, no later than three (3) months after the end of the fiscal year.
11.2 Only the business referred to in the notice of the annual meeting, or of a special meeting, shall be dealt with at the annual general meeting, or at the special meeting. However, with the consent of two-thirds (2/3) of the members present at any annual or special general meeting, any new or additional business, except for the matters referred to under the heading "Amendment of By-Laws," may be introduced and may be dealt with at such meetings, even though notice of such business had not been given.
11.3 At each annual general meeting, the Board of Directors shall report to the members the pro forma financial statements, the most recent report of the auditor, and an annual operational/activity report. Directors shall be elected, auditors shall be appointed, membership fees ratified and any other business may be transacted as may be properly brought before the meeting.
11.4 Special general meetings of the members of the Institute may be held at such time and place as the Executive Committee may determine, or upon the request of at least fifteen (15) members of the Chapter, at such time and place as the Secretary may determine.
11.5 At all general meetings of members of the Chapter, fifteen (15) members of the Chapter, present in person, shall constitute a quorum for the transaction of business.
12. MEETINGS OF THE BOARD OF DIRECTORS
12.1 The Board of Directors shall hold at least three (3) meetings per year, one (1) immediately before the annual general meeting of members, and the others at intervals of approximately four (4) months, at such time and place as the President may determine.
12.2 Upon receipt of a request from any five (5) Directors to call a meeting of the Board of Directors, the Secretary shall within thirty (30) days of such request forthwith call such a meeting to be held at such time and place as the President may determine.
12.3 The agenda for each meeting of the Board of Directors shall be provided to all Directors at least seven (7) days in advance of the meeting. With the consent of a majority of Directors present, any new or additional business may be dealt with at the meeting, except in the matters referred to under the headings "Membership Fees" and "Amendment of By-Laws."
12.4 At any meeting of the Board of Directors, a majority of the Directors defined in paragraph 7.2 then holding office shall constitute a quorum for the transaction of business.
12.5 Any member of the Institute may ask to attend as an observer at meetings of the Board of Directors by communicating his/her request to the President at least four days in advance of the meeting. Such requests shall be accepted unless the Board of Directors needs to discuss confidential or sensitive matters.
13. MEETINGS OF THE EXECUTIVE COMMITTEE
13.1 Whenever the President determines the need for a meeting of the Executive Committee, he/she may call for such meeting and shall prescribe the time and place.
13.2 Upon receipt of a request from any two (2) members of the Executive Committee to call a meeting of the Executive Committee, the Secretary shall within twenty-one (21) days of such request forthwith call such a meeting to be held at such time and place as the President may determine.
13.3 The agenda for each meeting of the Executive Committee shall be provided to all members of the committee at least seven (7) days in advance of the meeting. With the consent of a majority of members present, any new or additional business may be dealt with at the meeting, except in the matters referred to under the headings "Membership Fees" and "Amendment of By-Laws."
13.4 At any meeting of the Executive Committee, majority of the members of the Committee shall constitute a quorum for the transaction of business.
14. AUDIT COMMITTEE
14.1 There shall be an Audit Committee composed of three (3) members as follows:
(1) one (1) Past Director of the Chapter;
(2) one (1) representative from the from the Office of The Provincial Controller; and
(3) one (1) representative from the Office of the Auditor General of
14.2 The Past Director of the Audit Committee shall be appointed by the Board of Directors and the Office of the Provincial Controller and Office of the Auditor General shall appoint the other members; for a term of two (2) years.
14.3 Members of the Audit Committee shall not be current Directors of the Chapter.
14.4 The Past Director appointed to the Audit Committee as per paragraph 14.1(1) shall chair the Audit Committee.
14.5 The Audit Committee shall meet at least once per year to review the financial statements of the Chapter and to review the recommendations of the Auditor of the Chapter.
15. OTHER COMMITTEES
15.1 The Board of Directors may establish such committees as it deems necessary or desirable to further the objectives of the Chapter, and the Board of Directors shall approve the terms of reference of such committees.
15.2 The Chairperson of each committee, unless otherwise provided in these by-laws, shall be appointed upon the approval of the Board of Directors. The Chairperson will not be a Director of the Institute unless so elected or appointed as outlined in paragraph 7.2 of these by-laws. The President and Vice-President shall be ex-officio members of all committees.
16. NOTICES
16.1 Thirty (30) days prior notice shall be given, by the Secretary, to each member of any annual or special general meeting of members.
16.2 An annual calendar of regular meetings of the Board of Directors will be provided to Directors at the beginning of each fiscal year. Five (5) days prior notice shall be given, by the Secretary, to Directors of any special meeting of the Board of Directors.
16.3 Thirty (30) days notice shall be given by the Secretary, to members for a call for nominations of Directors to be elected under paragraph 7.2 of these by-laws.
16.4 Any notice of a meeting of all members shall be published on the Institute’s/Chapter’s web site and sent to a member at the last address (email or regular mail) recorded for the member in the books of the Chapter. No error or omission in giving notice of any annual or general meeting of the members of the Institute shall invalidate such meeting or make void any proceedings taken at the meeting. Any member may at any time waive notice of any such meeting and may ratify, approve and confirm any or all proceedings taken at the meeting.
17. VOTING
17.1 At any meeting of members of the Chapter, each member in good standing present shall have one (1) vote.
18. BANKING
18.1 The funds received by the Chapter shall be deposited to the credit of the Chapter in a chartered bank, trust company or other financial institution approved by the Executive Committee from time to time and such funds shall be withdrawn only by cheque signed by both the Treasurer and the President.
18.2 The Executive Committee will authorize the Treasurer to invest the funds of the Institute in accordance with the approved investment policy of the Board of Directors.
19. AUDITORS
19.1 At each annual general meeting of the Chapter, the members shall appoint an Auditor who shall hold office until the next annual general meeting. The report of the Auditor upon the accounts of the Chapter shall be submitted at the next annual general meeting of the Chapter. The Board of Directors may appoint an Auditor to fill any vacancy in the Office of the Auditor and the Auditor so appointed shall hold office for the remainder of the term of the Auditor originally appointed.
19.2 The Auditor shall have the right to bring before any meeting of the Board of Directors and/or of the Audit Committee any matter affecting the Auditor's report and shall have the right to appear at such meeting to present the matter the Auditor wishes to discuss.
20. HEAD OFFICE
20.1 The Head Office of the Chapter shall be in the City of
21. AMENDMENT OF BY-LAWS
21.1 These bylaws can be amended at any regular meeting of the Chapter by a two-thirds vote, provided that the amendment had been submitted in writing to the Secretary at least 45 days before a regular meeting of the Chapter and will be included in the notice of meeting sent to all members.
22. INTERPRETATION OF BY-LAWS
22.1 In the event of any dispute arising as to the intent or meaning of these by-laws, the interpretation of the Board of Directors shall be final.
23. CONFLICT OF INTEREST
23.1 No member of the Chapter shall receive any pecuniary gain, benefit or profit, incidental or otherwise, from the activities, financial accounts and resources of the Institute, except as provided by these by-laws.
23.2 All Directors, appointed committee members and authorized representatives of the Chapter shall act in an independent manner consistent with their obligations to the Chapter and Institute and applicable laws, regardless of any other affiliations, memberships or positions.
23.3 All Directors, appointed committee members and authorized representatives shall disclose any interest or affiliation they may have with an entity or individual with which the Institute has entered, or may enter, into contracts, agreements, or any other business transaction and shall refrain from voting on, or influencing the consideration of, such matters.
24. PARLIAMENTARY AUTHORITY
24.1 The rules contained in the current edition of "Roberts Rules of Order Newly Revised" shall govern the Chapter in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Chapter may adopt.
25. DISSOLUTION
25.1 Voluntary Dissolution. The Chapter may disband by a two thirds (2/3) vote of the membership provided that a special meeting shall be called for that purpose; thirty (30) days written notice shall be given to all Chapter members and to the Institute; the notice shall state the purpose, date, and place of the special meeting; and members living at a distance shall be allowed to vote by mail. If approved, the report of the vote to disband, the Chapter’s minutes book, financial records, and any funds shall be sent to the Institute within ten (10) days following the special meeting.
25.2Involuntary Dissolution. Involuntary dissolution will take place in accordance with the rules of the Institute after the payment of just, reasonable and supported debts, consistent with applicable legal requirements.
26. CORPORATE RECORDS
26.1 The Chapter shall keep permanent record of the minutes of all meetings of its membership, and Board of Directors, a record of all actions taken by the Board of Directors without a meeting, and a record of all actions taken by a Committee of the Board of Directors acting in place of the Board of Directors and on behalf of the Chapter. The Chapter shall maintain appropriate accounting records.
Appendix A
Approved by the Board of Directors November 14, 2007
Detailed Description of Roles and Responsibilities
Board of Directors
1 – PRESIDENT
· Manages/directs Executive and Board activities
· Provides support to other Executives and Board Members
· Chairs Board and Executive Meetings which are held bi-monthly
· Represents the Chapter at formal and informal gatherings
· Represents Chapter at FMI National Board Meetings and Regional Meetings
· Prepares opening remarks at PD days and at the Annual General Meeting.
· Arrange, organize and plan agendas for monthly meetings of the chapter Executive and Board of Directors with the Secretary.
· Monitor all activities of the chapter to ensure consistent operations are maintained for the on-going development of the chapter as a consistent, viable operation.
· Send letter of thanks to guest speakers.
· Prepare Annual Report for the membership and coordinate input from other responsibility areas.
· Ex-officio member of chapter committees.
· Maintain on-going correspondence with FMI National relating to specific requirements of the chapter.
2 – VICE-PRESIDENT
· Represent the interests of the Chapter on behalf of the President in his/her absence.
· Preside over Board and general meetings in the absence of the President.
· Oversee/coordinate the activities of the four Directors, Liaison
· Assists in public relations activities as it relates to the Chapter
3 – SECRETARY
· Organizes Board and Executive meetings for the chapter
· Gathers items and prepares agenda for board and executive meetings in consultation with the President
· Distributes Agendas to Board of Directors and Executive Committee member - should be done at least one week in advance of Meeting
· Reserves room for board meeting
· Takes minutes of each Executive, Board and Annual General Meeting
· Distributes Minutes to Board of Directors and Executive Committee member (should be done within one week of Meeting)
· Distribute notices of renewal for annual dues to members in July of each year.
· Prepare and distribute membership applications to other parties as advised.
· Maintain database of chapter members:
· Ensure that membership forms are completed annually for all paid members.
· Enter member data (name, mailing address, employer, etc).
· Generate reports for the Board of Directors as required.
· Generate mailing labels for each membership mail out.
· Assign membership numbers.
· Send a copy of the Constitution to new members.
· Forward dues paid to Treasurer.
· Notify membership when Chapter Annual Report is posted to the web-site.
· Inform FMI National of all members suspended from membership of the Chapter
· If unable to perform any of these responsibilities, ensure alternative arrangements are in place.
· Maintain an up to date book of policies and procedures as approved by the Board from time to time, and distribute the same to all members and incoming members of the Board.
4 – TREASURER
· Responsible for ensuring proper care and control of Chapter funds.
· Record all monies received and disbursed by the Chapter. Maintain proper books and records of account.
· Prepare bank deposits for all monies (dues and function fees etc) received by the Chapter.
· Prepare cheques and obtain two authorized signatures for payment of all Chapter expenditures.
· Remit to FMI National all national fees received from members (including honorary members), to be accompanied by membership information. Ensure the Secretary has a copy of the forms.
· The treasurer is authorized to invest monies of the Chapter, in consultation with the president, in short term investments for terms not exceeding one year at prevailing interest rates. Long term investments in excess of one year are subject to Board approval.
· Obtain from bank and have completed all forms to ensure that authorized signatures reflect any two of the President, Vice-President and Treasurer of the current Executive. This should be returned to the bank before the end of July each year.
· Obtain written undertaking from the float holder for any cash floats issued to (a) confirm receipt of the float amount, (b) be responsible for, and (c) agree to repay the amount of the float at the end of the Chapter’s fiscal year. The treasurer will ensure that the cash float is repaid in time.
· Obtain bank statements from the bank on a regular basis and prepare bank reconciliations.
· Report the financial status of the Chapter to the Board of Directors on a bi-monthly basis.
· Prepare quarterly GST submission.
· Provide financial statements for distribution at Annual General Meeting
· Prepare draft financial statements and submit appropriate books and records to the Chapter auditor by July 31 each year.
· If unable to perform any of these responsibilities, ensure alternative arrangements are in place.
5 – DIRECTORS LIAISON
· Establish contacts and promote the Chapter within their respective sectors
· Provide a forum for communication and contact within the sector and for the enhancement of the image of FMI and its membership.
· Represent the Chapter and deliver presentations for groups or parties within the sector interested in the Chapter
· Represent the interests of the sector by facilitating the sharing of information, and recommending programs that would support the sector
· Participate in and represent the interests of membership in their sector at meetings of the Board of Directors
· Promoting FMI and its programs or suggesting ways to do so
· Actively recruiting speakers from the sector for Chapter PD Days
· As part of the Board of Directors, support all activities undertaken by the Board
Note: Sectors include Federal Government, Provincial Government, Municipalities, and Broader Public Sector,
6 – DIRECTOR, MARKETING AND COMMUNICATIONS
· Responsible for developing and implementing a communications strategy
· Provides ways and means of best communicating with our membership
· Solicits articles, Chapter news, etc. for the Journal and ensures that the submission reaches the Journal Editor in time for publication (timelines provided by Journal Editor)
· Prepares and emails a bi-monthly Newsletter to the membership
· Submits materials and develops the Chapter Website
· Prepares annual Marketing budget
· Develops strategy for marketing our Chapter
· Responsible for identifying and developing opportunities for increasing Chapter membership. Examples include:
o Maintain comprehensive distribution lists for professional development seminars.
o Facilitate the development and design of the poster and advertising package for each Chapter luncheon and seminar.
o Communicate with Sector Liaison Directors to establish contacts to promote the Chapter within each sector, and facilitate relevant speakers and topics.
· Prepare information packages and/or presentations for groups or parties interested in the Chapter.
· Identify potential new markets or membership opportunities and facilitate the introduction of the FMI Chapter into these areas.
· Establish relationships with other related professional organizations to facilitate sharing of resources and opportunities and promote the FMI Chapter.
· Identify and Develop other opportunities for marketing the chapter including increased usage of the website and recognition of significant individuals and events in the history of the Chapter.
7 – DIRECTOR, PARTNERSHIPS
· Establish and maintain communication with other organizations that have similar objectives to the Institute
· Identify opportunities for collaboration, strategic alliances and/or partnerships, and facilitate the implementation of such arrangements.
· Develops plan to implement Patron / Sponsorship program within Chapter
· Approaches corporations to ascertain willingness to participate in Chapter's Patron / Sponsorship program
· Secures Sponsors / Patrons for Chapter
8 – DIRECTOR, PROFESSIONAL DEVELOPMENT
· Establishes yearly goals for Program Committee and reviews and selects topics for yearly events in consultation with the Board of Directors and Executive Committee
· Manages/directs the members of the program committee
· Holds regular program committee meetings to define yearly program adhering to the Objectives outlined in the Chapter By-Laws (Section 4)
· Set up a team for each event, or for all events, i.e. recruit 5 or 6 people for the year. These can be executives or members. This would include people to do all the marketing, working with our Director of Marking, logistics of the event, contact with speakers to ensure they feel welcome, have their handouts, the A/V equipment they need and we get a thank-you gift for them and an individual to do the registration for the event.
· Prepares calendar of events (to be completed by early July)
· Monitors each event to offer support to program member organizing the event
· Provides "Program Notes" for the Journal
· Prepares annual Program budget
9 – PAST PRESIDENT
· Promotion of FMI at the Chapter level.
· New membership development:
· Create and maintain a list of potential members.
· Prepare and distribute FMI Chapter introductory letter and promotional materials extolling the virtues of the organization and advantages of membership.
· Telephone follow-up to mail outs on promotional materials.
· Acts as a resource person for Board Members
· Chair and select members of the Nominating Committee
· Chairs the committee for requesting nominees for new Board of Directors - total number not to exceed 20 (this activity should be underway by mid-March) other members of committee are a Board member not seeking election for the Vice-President or President positions; and a third FMI regular member in good standing. Request for Nominations document to be sent out to membership with AGM announcement flyer
· Provides Secretary with listing of Board Members to be voted on at the AGM
10 – DIRECTOR, REGIONAL DEVELOPMENT
· Promotion of FMI in all areas of the province outside of
· New membership development in regions
· Volunteer development in regions
· Work with director of marketing to promote FMI in regions
· Coordinate webcasting of PD day events to regions
· Organize local sessions where applicable for viewing the webcast
· Develop a network of speakers from regions to participate in PD days in
11 – DIRECTOR AT LARGE
· Participate in the meetings of the Board working groups
· Review and approve programs and proposals before the Board
· Participate in leadership training opportunities
· Participate in the development of a long-range plan and in strategic planning
· Develop strategies to communicate the direction of AAUW to the membership
· Approve the annual budget
· Review the financial statements on a regular basis
· Recommend Bylaws changes and resolution proposals
· Perform other duties as assigned by the board of directors
Appendix B
Partnerships and Liaison
Federal Government
· Departments and Agencies of the Canadian Government
· Crown Corporations
Provincial Government
· Professional accountants and financial staff in the Ontario Government
· Office of the Provincial Controller
·
· Supply Chain Management
· Ontario Auditor General
· Agencies
· Public Utilities
· Crown Corporations
Municipalities
Broader Public Sector
· Universities & Colleges
· School Boards
· University/college financial associations
· Hospitals
· Hospital associations
Professional Organizations
· Accounting Organizations – CICA, CMA and CGA
· Accounting firms
· IPAC,
· Human Resources Professionals Association of
· Associations of Financial Resources
· Associations of IT Resources
· Associations of Material Resources
· Purchasing Management Association of
· Financial Executive International
· Institute of Internal Auditors
· CCAF
· Association of Certified Fraud Examiners
· Firms providing financial management services
Others
· Sponsors
· Business partners
· Non-Profit Organizations
· Private sector organizations (link for emerging trends and common issues)
· Board of Trade, Chamber of Commerce
